Data Protection & Privacy Notice

Profision Shipping Capital Management Limited
(the “Company”, “we”, “us”, or “our”)

1. Controller Information

Profision Shipping Capital Management Limited (“PSCM”) is a company incorporated and registered in the Dubai International Financial Centre (DIFC) under Registration Number [insert number], with its registered office at Office S1801A, Emirates Financial Towers, Dubai International Financial Centre, Dubai, United Arab Emirates.

For any questions regarding this Privacy Notice or your personal data, please contact our Data Protection Officer at: 📧 [email protected]

2. Purpose of Processing

We collect and process personal data to operate our business, meet regulatory obligations, and communicate effectively with clients, investors, service providers, and website visitors.

• Respond to enquiries and requests submitted via our website;
• Onboard clients and perform due diligence (including KYC and AML checks);
• Manage client relationships and provide investment management services;
• Comply with our legal and regulatory obligations under DIFC and DFSA rules; and
• Maintain internal records, reporting, and audit requirements.

3. Categories of Personal Data Collected

• Identification information (e.g. name, nationality, passport or Emirates ID);
• Contact details (e.g. email address, telephone number, postal address);
• Employment and professional information (e.g. title, company name, role);
• Financial and transactional data (for client and counterparty relationships);
• Website usage data (e.g. IP address, browser type, and cookies).

4. Lawful Basis for Processing

• Consent – where you voluntarily provide information via our website or other forms;
• Contractual necessity – to perform a contract with you or to take steps before entering into one;
• Legal obligation – to comply with DIFC, DFSA, AML, and other regulatory requirements;
• Legitimate interests – to operate and improve our business, services, and website securely.

5. Data Sharing and International Transfers

We may share personal data with:

• Our professional advisers, auditors, IT and compliance service providers;
• The Dubai Financial Services Authority (DFSA), DIFC Authority, or other regulators when required by law; and
• Third-party vendors or processors who are contractually required to handle data securely and confidentially.

Where personal data is transferred outside the DIFC, we ensure appropriate safeguards are in place in accordance with Articles 26–28 of the DIFC Data Protection Law No. 5 of 2020, such as adequacy decisions or standard contractual clauses.

6. Data Retention

We retain personal data only for as long as necessary to fulfil the purpose for which it was collected or as required by applicable laws and regulatory obligations. When no longer required, data is securely deleted or anonymised.

7. Data Subject Rights

Under DIFC Law No. 5 of 2020, you have the right to:

• Access your personal data;
• Rectify inaccurate or incomplete information;
• Erase personal data where lawful grounds exist;
• Restrict or object to certain types of processing;
• Data portability – receive your data in a structured, commonly used format; and
• Withdraw consent at any time, where processing is based on consent.

To exercise these rights, please contact [email protected]. You also have the right to lodge a complaint with the DIFC Commissioner of Data Protection.

8. Security of Personal Data

We maintain appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access, disclosure, alteration, or destruction. These include encryption, access controls, secure storage, and staff training on data protection and confidentiality.

9. Cookies and Website Analytics

Our website may use cookies and similar technologies to enhance user experience and collect aggregated usage statistics. You can adjust your browser settings to refuse cookies or to notify you when cookies are being sent. Further details are provided in our Cookie Notice.

10. Updates to this Privacy Notice

We may update this Privacy Notice from time to time to reflect legal, technical, or business developments. The latest version will always be available on our website and will take effect upon posting.

11. Contact Us